School Management Pro
Complete school management system for WordPress. Includes conflict-free timetable builder with substitute teacher engine, multi-gateway online fee collection (Stripe, Razorpay, PayPal, UPI), automated SMS parent notifications (Twilio, Vonage, Fast2SMS, MSG91), self-service parent & student portal, printable dual-side ID cards, batch academic promotion, and turnkey presets for India (CBSE/ICSE), US (K-12), and UK.
Product Overview
CodeClove School Management Pro is an enterprise education management system built for schools, colleges, and training academies. Delivering an instant, fluid dashboard with zero page reloads, it eliminates expensive recurring per-student SaaS bills while keeping 100% of your student and financial records securely on your own server.
Feature Comparison: School Management Free vs. School Management Pro
| Features |
School Management Free |
School Management Pro |
|---|---|---|
| Core Architecture & Data | ||
| Student & Staff Record Limits | FreeUnlimited | ProUnlimited |
| Turnkey Country Presets (India, US, UK) | Free | Pro |
| 100% Self-Hosted Data Sovereignty | Free | Pro |
| Printable Dual-Side ID Cards | FreeStudent ID | ProStudent & Faculty ID |
| Academics & Timetable Scheduling | ||
| Academic Structure (Sessions, Units, Groups) | FreeFull Featured | ProFull Featured |
| Weekly Timetable Matrix | Free | Pro |
| Faculty Substitution Conflict Engine | Free | Pro |
| Live Schedule Sync to Parent Portal | Free | Pro |
| Finance, Invoicing & Payments | ||
| Fee Types & Invoicing Engine | FreeFull Featured | ProFull Featured |
| Offline Cash & Cheque Receipts | Free | Pro |
| Online Gateways (Stripe, PayPal, Razorpay, UPI) | Free | Pro |
| Overdue Defaulters & Revenue Analytics | Free | Pro |
| Attendance, Portal & Communications | ||
| Daily Student & Staff Attendance Register | FreeFull Featured | ProFull Featured |
| Student & Parent Self-Service Portal | FreeLimited Featured | ProFull Featured |
| Multi-Sibling Student Switcher | Free | Pro |
| Automated Multi-Gateway SMS (Twilio, Vonage, MSG91) | Free | Pro |
| Morning Roll-Call Absence SMS Alerts | Free | Pro |
| Digital Noticeboard & Announcements | Free | Pro |
| Administration, Security & Support | ||
| Year-End Batch Promotion Wizard | Free | Pro |
| Staff Roles & Capability Control | FreeDefault Roles | ProCustom RBAC Matrix |
| Administrative Activity Audit Log | Free | Pro |
| Software Updates & Engineering Support | FreeCommunity Support | Pro1-Click Updates + Priority Support |
| Select Plan | Get Free Version | Buy License Now ($59/yr) |
100% Self-Hosted · Permanent Data Sovereignty
Unlike third-party SaaS platforms that store sensitive student records, medical details, and parent contact information on proprietary cloud infrastructure, CodeClove School Management Pro runs entirely inside your WordPress installation. No student data leaves your server, no remote CDNs are loaded, and you never pay monthly subscription fees or per-seat penalties.
Core Modules & Features
Academic Structure & Turnkey Presets:
Pre-built academic setups for India (CBSE/ICSE), United States (K-12), and United Kingdom (Key Stages) with automatic term dates, grading scales, and regional nomenclature.
Online Admissions & Applicant Pipeline:
Embed responsive application forms on any page, review submitted documents, record interview decisions, and convert accepted applicants to enrolled students in 1 click.
360° Student & Guardian Directory:
Centralized student biographical records, linked emergency guardians, historical academic records, and customizable student ID numbers.
Faculty & Staff Directory:
Teacher and staff profiles with departmental designations, subject specializations, and granular role assignments.
Conflict-Free Timetable Builder:
Construct weekly section schedules across classrooms and teachers with real-time double-booking alerts and instant substitute teacher reassignments.
Multi-Gateway Online Fee Payments:
Collect tuition and term fees online via Stripe, PayPal, Razorpay, and Indian UPI QR checkout, or record offline cash/cheque counter payments with printable receipts.
Daily Attendance Register & SMS Alerts:
One-click attendance marking register with automated instant SMS alerts sent directly to guardians when a student is marked absent.
Self-Service Parent & Student Portal:
Deliver a clean frontend portal where guardians switch between multiple children to inspect attendance percentages, fee invoices, schedules, and receipts.
Batch Promotion & Session Rollover:
1-click year-end rollover engine to clone session structures, promote entire classes to next grade levels, and archive historical transcripts.
Automated Multi-Gateway SMS Engine:
Native integrations with Twilio, Vonage, Fast2SMS, and MSG91 for transactional SMS alerts, fee payment reminders, and attendance dispatch.
Printable Dual-Sided ID Cards:
Generate verified student and faculty identity cards with embedded photos, barcodes, school branding, and emergency contact details.
Granular Staff Permissions & Activity Log:
Fine-grained capability control across administrative roles combined with comprehensive audit logging for sensitive actions.
Calculate Your 3-Year Savings vs. Proprietary SaaS
See how much your school saves by replacing recurring per-seat cloud bills with self-hosted WordPress ownership.
PowerSchool / Gradelink / Fedena
- Per-Seat Tax: Costs balloon every time enrollment grows
- Ballooning Invoices: $8–$16/student/yr recurring annual bills
- Vendor Lock-in: Student data held on proprietary third-party clouds
School Management Pro
- Unlimited Enrollment: Zero per-student, per-guardian, or per-seat fees
- 100% Data Sovereignty: All records stay strictly on your own secure server
- Fixed Flat Pricing: Predictable annual license, never balloons with growth
How is this calculated? View pricing formula & assumptions
Derived from standard school SIS benchmarks (PowerSchool, Gradelink, Blackbaud) averaging $8.00 per student per year, with a $1,450/year minimum platform entry floor, multiplied over a 3-year recurring period.
Flat $59/year software renewal license + realistic estimated $80/year cloud VPS hosting (DigitalOcean, Vultr, or Hetzner). Total 3-year TCO is fixed at $417 with zero per-student or per-seat fees.
3-Year Savings = (Annual SaaS Cost × 3) − $417 (CodeClove 3-Year TCO)Frequently Asked Questions
Everything you need to know about licensing, setup, and updates.
Can I upgrade from the Free version without losing data?
Yes. School Management Pro uses the exact same database tables as the Free version. When you activate Pro and enter your license key, all your sessions, classes, students, staff, and attendance records carry over with zero data migration needed.
Is there an artificial limit on students, staff, or classes?
No. Unlike SaaS platforms that charge monthly fees per student or cap your database, CodeClove School Management Pro runs entirely on your own WordPress server. You can manage unlimited students, faculty members, guardians, classes, and invoices without per-seat fees.
Which payment gateways are supported for fee collection?
Pro supports multi-gateway online fee collection via Stripe, PayPal, and Razorpay (UPI, NetBanking, and domestic cards), alongside offline cash and cheque receipt logging. Webhook callbacks automatically reconcile invoice balances and generate digital receipts.
How do the multi-country education presets work?
Built-in presets cover India (CBSE/ICSE), the United States (K-12), the United Kingdom (Key Stages), and Global curriculums. Selecting a preset configures terminology (Classes vs. Grades, Sections vs. Streams), date formats, currency symbols, and default term structures. All labels remain fully customizable.
How does the 14-day money-back guarantee work?
Every purchase includes a 14-day money-back guarantee. If CodeClove School Management Pro does not meet your institutional requirements, contact our support team within 14 days of purchase for a complete refund.
Version 1.0.15 Release Changelog
v1.0.15
- Improved: Responsive print stylesheets for fee invoices and dual-side ID cards
- Improved: Multi-country preset localization and terminology strings (CBSE, ICSE, K-12, Key Stages)
- Improved: Reassuring in-admin coexistence notice when upgrading from Free to Pro
- Fixed: Timetable query parameter binding in portal services
v1.0.14
- Added: Batch student promotion wizard for year-end academic session rollover
- Added: Defaulter reports with overdue invoice filters and CSV export
- Improved: Timetable teacher substitution conflict detection algorithm
v1.0.13
- Added: Native SMS gateway integrations for Twilio, Vonage, Fast2SMS, and MSG91
- Added: Public admission application embed form via [codeclove_admission_form] shortcode
- Improved: Fee invoice receipt layout and PDF export speed
v1.0.12
- Added: Dual-sided printable student and faculty ID cards with barcode support
- Added: Granular role-based access control (RBAC) permission matrix
- Improved: REST API boundary input sanitization and parameter validation
v1.0.11
- Added: Academic session cloning and rollover promotion wizard
- Added: Multi-country terminology profiles for India, US, and UK
- Improved: Batch attendance upsert performance
- Improved: Fee invoice receipt layout and PDF export speed
- Fixed: Class subject mapping validation checks
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